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Handy Formulas for Event Professionals

herotoomanypeople

 

 

 

Most venues have already done the math for us. But once in a while, event planners need to know if their event will fit into the venue their client wants. So please find some quick calculations below!

THEATRE STYLE:

• 12 square feet per person for groups of less than 60 people

• 11 square feet per person for groups of 60 to 300 people

• 10 square feet per person for groups of more than 300 people

CLASSROOM STYLE:

• 22 square feet per person for groups of less than 60 people

• 20 square feet per person for groups of 60 to 300 people

• 17 square feet per person got groups of more than 300 people

BANQUET STYLE:

• 13.5 square feet per person

CONFERENCE STYLE (OR HOLLOW SQUARE):

• 30 square feet per person

U-SHAPE:

• 35 square feet per person

NOTE: The smaller the room or more square the room is, the greater the square footage needs per person. In a smaller or square room, there is more wasted space per person in the front, back, and sides of the room.

RECEPTION SPACE:

• Number of people x 10 square feet per person

DANCE FLOOR:

• Number of people X 2 square feet per person (assuming about 1/3 of the group is dancing at any one time)

STAGE HEIGHT:

• Room length ÷ 50 keeping in mind that common stage heights are in 8″ increments, and usually 4’X8′ in size

Check out maphproductions.com/blog for more useful tips. Potential infographic to follow. (But don’t hold your breath.)

CREDIT: Convene

 

Elizabeth Nutting

Elizabeth Nutting

Elizabeth discovers inspiration in some of the most unusual places, and often feels an inexplicable compulsion to share that spark of an idea with the world. So go ahead and bring that idea to your next brainstorming meeting – that is what it’s there for, after all. Want to get in touch with Elizabeth? Contact her at Production Canada.
Elizabeth Nutting

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